Salary: $55,000 – $60,000 per year
Job Type: Full-time
Schedule: 8-hour shift, Monday to Friday
Work Location: In person

About Truline Contracting

Truline Contracting is a growing construction and restoration company serving Southern Alberta. We specialize in commercial and residential construction, restoration, structural repair, complex rebuilds, and custom renovation work.

Our work is built around precision, accountability, craftsmanship, and clear communication. We are trusted for complex projects that require strong organization, practical problem-solving, and a team that knows how to keep work moving properly.

As Truline continues to grow, we are looking for a highly organized and proactive Project Manager Assistant / Office Administrator to help support our projects, strengthen our internal systems, and improve how information moves between our team, clients, trades, suppliers, insurance partners, property managers, and homeowners.

This is the first role of its kind within the company, which makes it a unique opportunity for the right person. You will not simply be stepping into a fully defined administrative seat. You will help shape the role, build processes, create structure, and support the next stage of Truline’s growth.

About the Role

The Project Manager Assistant / Office Administrator will support project coordination, office administration, scheduling, documentation, reporting, client communication, trade coordination, AP/AR tracking, and internal process development.

This role is ideal for someone who is organized, confident, detail-oriented, and comfortable working in a fast-paced construction environment. You should be able to anticipate needs, take initiative, follow through, and help prevent small issues from becoming bigger problems.

The right candidate will be a strong communicator, a proactive team player, and someone who wants to take ownership of their role inside a growing company.

Key Responsibilities

• Work with the management team to create and improve office and project processes
• Help develop procedure and process documents to support company-wide consistency
• Support project activity coordination, scheduling, and internal communication
• Communicate schedule changes, project updates, and required information to stakeholders
• Act as a key point of contact between Truline Contracting, subtrades, homeowners, restoration companies, insurance adjusters, property managers, tenants, and suppliers
• Monitor project timelines and ensure daily progress updates are entered into Smartsheet or the company’s project management system
• Maintain project details, supporting documents, customer selections, and costing information
• Prepare and submit summary reports for the owner, operations manager, restoration companies, insurance companies, and homeowners as required
• Schedule and/or attend appointments such as site visits, inspections, and final walkthroughs
• Assist with customer selection sheets and change orders
• Prepare and issue work orders to staff and subtrades
• Assist with preparing estimates and invoices
• Ensure required paperwork is completed and signed, including change orders, work authorizations, and other project documents
• Manage the AP/AR calendar and ensure invoices are entered and tracked properly
• Enter receipts into QuickBooks
• Build strong working relationships with staff, subtrades, suppliers, homeowners, adjusters, property managers, and other project stakeholders
• Help create structure, consistency, and efficiency as the company grows

Required Experience and Qualifications

• Minimum 2 years of experience in a project manager assistant, project coordination, office administration, or similar role
• Previous experience in the construction, restoration, or related industry
• Proficiency in Microsoft Office Suite
• Strong written and verbal communication skills
• Strong time management and organizational skills
• Ability to prioritize tasks and manage multiple moving parts
• Proactive self-starter with a positive attitude and strong work ethic
• Comfortable taking ownership of a role and helping shape how it develops
• Reliable personal vehicle
• Fluent English communication skills

Nice-to-Have Experience

• QuickBooks or other accounting experience
• Experience with JobTread
• Experience with Smartsheet or similar project management software
• Experience in insurance restoration, construction administration, or renovation project coordination

Benefits

• Dental care
• Extended health care
• Vision care

Additional Details

• Education: Secondary School preferred
• Experience: Administrative experience – 2 years preferred
• Construction, restoration, or project coordination experience strongly preferred
• Language: English required

Why Work at Truline Contracting?

This is a strong opportunity for someone who wants to be part of a growing company and have a real impact on how the business operates.

At Truline, we take on complex projects that require organization, clear communication, and strong execution. The person in this role will help create the structure behind that work, supporting both the field team and the management team while improving the experience for clients, trades, and partners.

We are looking for someone who wants responsibility, not just tasks. Someone who enjoys bringing order to busy environments, takes pride in follow-through, and wants to help build a stronger company from the inside.

If you are organized, proactive, professional, and excited by the opportunity to grow with a construction and restoration company that values quality and accountability, we would like to hear from you.

Contact

Truline Contracting
Phone: 403-465-0137
Email: info@trulinecontracting.ca
Website: trulinecontracting.ca